Quick Access
Same-day site access, fully under control.
Grant contractors, vendors and suppliers a digital site pass in minutes, scoped to the right zones and hours, approved by your team and checked at every gate, without putting them through full accreditation.
Contractors on site, immediately
Every build, show and teardown day brings people who need access today: riggers, caterers, technicians, delivery crews. Quick Access gives them a controlled, time-limited pass in minutes, while your team keeps full visibility of who is on site, where they may go and until when.
How it works
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1
Create a group
Set the validity dates, an optional pass limit, whether vehicle details are needed, and which team members manage it.
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2
Invite or fill on site
Email the visitor a secure link to complete their own details, or fill the form for them at the gate in seconds.
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3
Review and approve
Reviewers are notified instantly, assign zones and visit hours, then approve or reject, with or without emailing the visitor.
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4
Scan at the gate
The visitor shows a digital pass with a QR code; every scan is checked against the approved zones and logged.
Groups & Limits
Organize access by purpose, such as vendor visitors, production crew or deliveries, each with its own rules and owners.
Validity Windows
Every group has its own start and end dates, so passes can never outlive the work they were issued for.
Pass Limits
Cap how many passes a group can issue, or leave it unlimited for open operations.
Assigned Team Members
Choose who manages each group, directly or by category, so requests always reach the right people.
Vehicle & Transport Details
Optionally collect vehicle details, the transport method and named passengers when the visit involves a vehicle.
Invite or Fill On Site
Register visitors the way the situation demands: ahead of time by email, or on the spot when they arrive.
Email Invitations
Send the visitor a secure, personal link where they complete their own details and identification before arriving.
Fill On Behalf
Your team completes the form for the visitor at the gate, sending the request straight to review with no email step.
Identity Captured Once
Name, company, position, contact details and ID or passport number are collected once and carried onto the pass.
Approval Workflow
Nobody gets in without a decision from your team, and that decision takes seconds.
Instant Reviewer Alerts
The moment a request is submitted, the people responsible for that group are notified to review it.
Zones & Hours Set at Approval
Reviewers decide exactly which zones the visitor may enter and during which hours, before the pass is issued.
Silent or Notified Decisions
Approve or reject quietly, or let the visitor know by email, using templates you can customize per event.
Digital Pass
Approved visitors carry their pass on their phone; there is nothing to print and nothing to lose.
Unique QR & Pass Number
Each approved pass gets its own QR code and pass number, ready to scan at any gate.
Zones and Visit Times on the Pass
The pass shows the visitor and the gate staff exactly where and when access applies.
Always Retrievable
Visitors who lose the link can find their pass again through the event lookup page with a one-time email code.
Gate Control
Quick Access passes run through the same gates and rules as the rest of your accreditation.
Scan Anywhere
Check visitors in and out from the web dashboard, the mobile scanner app or integrated gate hardware.
Real Zone Validation
Every scan is checked against the zones approved for that pass; anything outside them is refused.
Live Activity Log
Each check-in and check-out is recorded with its gate and time, so you always know who is on site.
Lifecycle & Reporting
Stay in control after the pass is issued, right up to the moment it expires.
Suspend & Reactivate
Pause a pass instantly when something changes, and restore it just as quickly, with the reason recorded.
Automatic Expiry
Passes expire on their own when the validity window ends, so no stale access lingers after the job is done.
Full Audit Trail & Exports
See who invited, approved and scanned each visitor, and export groups and requests to Excel at any time.
Your Benefits
Contractors On Site in Minutes
Replace paper permits and phone calls with a request, an approval and a pass, so work starts on time.
Access Only Where and When It Is Needed
Zones and hours are fixed at approval and enforced at every gate, keeping restricted areas protected.
Complete Visibility, Every Day
Know at any moment who is on site, who approved them and when they arrived or left.